New document imaging system saves time and storage space

The new AXXIS document imaging system from Southampton-based Kendata Peripherals massively reduces the time and cost associated with the indexing of documents during the scanning process.

Savings are achieved by utilising a bar code based method of indexing rather than the traditional approach of keyboard entry, which can be both time-consuming and expensive.

AXXIS also offers users all the benefits normally associated with document imaging systems, including reductions in document storage space, rapid retrieval of information and reduced operating costs.

As well as automatic document indexing, AXXIS performs automatic content indexing of every significant word in a document, using optical character recognition (OCR) technology. The OCR processing, which is carried out as the document is scanned, is automatically distributed around the network in order to take full advantage of the processing potential of idle workstations.

Retrieval speed is second to none, with AXXIS's fluid-core database and TIFF GP4 compression techniques enabling it to search through millions of documents in just a few seconds.

Data security is another key feature of the system: 15 levels of password-protected security are provided within each AXXIS application, and the data-storage medium is encoded to prevent it from being read on an unauthorised system.

AXXIS supports a range of mass storage devices, including the latest RAID technology for true instant on-line access in multi-user systems, as well as optical drives and CD-ROM jukeboxes.

No specialist hardware is required; AXXIS can be used on any system capable of running Windows 3.1 or later. The software is straightforward to use, and its context-sensitive help screens with simple intuitive instructions help to reduce operator training to about 30 minutes.

Kendata offers full support for the AXXIS system and will carry out an obligation-free audit of an organisation's current document management practice to assess its suitability for automation.

26th July 1996 Ref. KE90/2